There has been a Data Protection Act since 1984. It was introduced largely because of concern at the growth of computerised record keeping. The 1998 Act replaced and consolidated existing legislation, including the 1984 Data Protection Act, to cover all types of records which contain information about individuals, including information stored on microfiche or in paper-based files.
The Data Protection Act ensures that personal data relating to individuals is only used according to certain guidelines and that individuals have the right to see data that relates to them.
The North Bucks Branch holds personal data relating to individuals in the membership database, in the group messaging system, on the Branch website and in the Branch archive.
Names held in the Branch archive are classified as being for ‘Research, history and statistics’ (Section 33 of the Act). No other personal data is held in the Branch archive.
Information about you
If you are or ever have been a North Bucks Branch member then your name and contact details will most likely be held in the membership database, and you may have elected for some of your personal data (name and email address) to be put in the group messaging system, or on to the Branch website. If you have rung a quarter peal or peal in the branch then it is most likely that your name will appear in the Branch archive. You may also have been mentioned in the minutes of meetings or you may have taken part in some other activity.
Under the Data Protection Act you have the right to ask what information is held by the North Bucks Branch that relates to you. If you want to know, just send an email to the secretary. The act stipulates that personal data should be accurate so if you find an error please let us know.
Permissions to hold and process personal data
When you become a member of the North Bucks Branch you consent to having your personal information stored in the membership database. Explicit consent is also sought before any personal information is held in the group messaging system and on the Branch website.
Whilst the North Bucks Branch will strive to ensure everyone whose personal data it holds is kept informed, it is not practically possible to obtain written consent from everyone whose name is mentioned in any document, minute, peal or quarter peal.
Notice is given here that individuals can expect their names to appear in the Branch archive once that information is published in the public domain.
The Branch archives have now been in operation for a number of years and have enjoyed the full support of the Branch membership. The delivery of information via the web has received similar encouragement. There have been regular opportunities for members to voice any concerns during quarterly meetings and via the Branch Newsletter. To date none have been expressed.
Data Protection Register
The North Bucks Branch has an entry on the Data Protection Register: Registration Number: Z5082125